Welcome to your comprehensive guide to mastering the Odoo 18 Recruitment Process! If you aim to streamline your hiring and effectively manage job vacancies and applicants, Odoo 18’s recruitment module offers a powerful, intuitive solution. This tutorial will walk you through each step, from creating a job vacancy to managing candidates, ensuring you can optimize your company’s Odoo 18 Recruitment Process for maximum efficiency.

Master Your Hiring Steps

Getting Started with Odoo 18’s Recruitment Module

Before we dive into the specifics, it’s important to understand that Odoo’s recruitment module is designed to simplify and organize your hiring workflow. It provides a centralized platform to manage all aspects of recruitment.

First, you need to access the module. Once you are logged into your Odoo 18 environment, you will typically find the “Recruitment” or “Perekrutan” module on your main dashboard or app list. Click on it to begin.

Step 1: Creating and Configuring a New Job Vacancy in Odoo 18

The very first step in any Odoo 18 Recruitment Process is posting a job opening. Let’s see how you can create and meticulously configure a new job vacancy.

Creating a New Job Position

1. Initiate a New Vacancy: To begin, you will look for a “New” or similar button, often prominently displayed, to create a new job posting. Click this to open the job position creation form.
2. Name Your Job Position: You need to clearly define the job title. For example, you could enter “Administrative Assistant” or, as shown in the tutorial, “asisten adminh”. This title will be the primary identifier for the vacancy.
3. Set Up an Application Email: It is crucial to specify an email address where applications for this position will be sent or managed. You can set up a new, dedicated email alias for this vacancy, or use an existing one. This ensures all applications are correctly routed.

Detailed Job Vacancy Configuration for Your Odoo 18 Hiring Process

Once the basic job position is created, you need to configure its details to attract the right candidates and organize it within your Odoo 18 system.

1. Assign the Department: Indicate which department the new position falls under. For instance, if you are hiring an administrative assistant, you would select the “Administration” department.
2. Specify the Job Location: Clearly state where the job is located. You can select an existing location or create a new one if needed.
3. Define Employment Type: Specify the nature of the employment. The tutorial mentions options like “tepat waktu lengkap dan terampil” (timely, complete, and skilled), which suggests you can define categories that reflect your company’s needs for employee attributes.
4. Leveraging Odoo 18’s New Skill Features: A notable enhancement in the Odoo 18 version is the ability to specify required skills more granularly.
   • Soft Skills: You can select desirable soft skills, such as “adaptability.”
   • Hard Skills: Similarly, you can list necessary hard skills, including languages like “English” and “French.” This feature helps in filtering and matching candidates more effectively. Remember to save your changes after selecting these skills.
5. Outline Job Tasks and Responsibilities: It’s essential to provide a clear description of the duties and responsibilities associated with the position. You can copy and paste this information if you have it prepared. After entering the details, save them.

This thorough configuration is a cornerstone of an effective Odoo 18 Recruitment Process.

Step 2: Setting Up the Application Process Details

With the job vacancy details configured, the next part of the Odoo 18 Recruitment Process involves defining how applications will be handled.

Application Information Tab for Managing Applicants in Odoo 18

Navigate to the “Application Information” tab (or a similarly named section) within the job vacancy setup. Here, you will specify details about the recruitment workflow itself.

1. Define “Time to Respond”: You can set an expected timeframe for recruiters to respond to candidates. By default, this might be set to two working days, but recruiters can adjust this based on their capacity and the urgency of the position.
2. Review Default Recruitment Stages: Odoo provides a set of default stages for the recruitment process. These might include steps like “Phone Call,” “Live Interview,” and “Offer Acceptance Day.” It is important to note that these stages are customizable to fit your specific hiring pipeline. For now, you can leave them as default if they suit your needs.

Step 3: Publishing Your Job Vacancy

Once all configurations for your Odoo 18 Recruitment Process are complete for this specific vacancy, it’s time to make it visible to potential candidates.

Making the Job Opening Live

1. Publish the Vacancy: Look for a “Publish” button or toggle. Activating this will make the job vacancy live on your company’s website or careers page.
2. Verify on Website: After publishing, it is good practice to check your website to ensure the vacancy appears correctly with all the specified details and tasks. The job opening for “Administrative Assistant” (or “asisten administrasi dan sumber daya manusia” as per the example) should now be listed.

Step 4: The Candidate’s Perspective – Applying for a Job in Your Odoo 18 System

Understanding the applicant’s experience is key to refining your Odoo 18 Recruitment Process.

Navigating to the Careers Page

Prospective candidates will typically visit your company website and navigate to the “Employment,” “Careers,” or “Ketenagakerjaan” section to view open positions.

Filling out the Application Form

When a candidate finds your newly published vacancy, they can click on it to see the details and apply.

1. Initiate Application: The candidate will click an “Apply” or “Permintaan” button.
2. Enter Personal Details: They will fill in fields such as their name, email address, and phone number.
3. Provide LinkedIn Profile (Optional but Recommended): There’s usually an option to include a link to their LinkedIn profile.
4. Upload Resume: Candidates will upload their resume or CV.
5. Submit Application: After completing the form and attaching their resume, they submit the application.

Step 5: Managing Incoming Applications in the Odoo 18 Recruitment Module

Now, let’s switch back to the recruiter’s view within the Odoo 18 Recruitment Process.

Reviewing New Candidate Profiles

1. New Application Notification: The Odoo system will indicate that new applications have been received for the job vacancy.
2. Access Candidate Information: Clicking on the notification or the application list will allow you to see the candidate’s submitted details, including their contact information, LinkedIn profile (if provided), and attached resume.

Internal Recruiter Actions for Effective Odoo 18 Applicant Tracking

Odoo’s module provides tools for recruiters to manage candidates efficiently.

1. Make Internal Notes: Recruiters can add internal notes to a candidate’s profile. These notes are for internal use only and are not visible to the candidate. For instance, a recruiter might note, “Candidate speaks English and French,” and save this information.
2. Send Messages: You can send messages directly to the candidate from within Odoo. This helps keep all communication organized within the applicant’s record.

Step 6: Advancing Candidates Through Your Odoo 18 Recruitment Process Stages

A critical part of the Odoo 18 Recruitment Process is moving candidates through the different stages of your hiring pipeline.

Understanding Default and Customized Stages

Applications will typically start in an initial stage, such as “CV Diterima” (CV Received). From there, they move through subsequent stages like “CV Dievaluasi” (CV Evaluated) and “First Interview,” which represent the progression of the recruitment process.

Customizing Your Recruitment Pipeline for Odoo 18 Hiring

The true power of the Odoo 18 Recruitment Process lies in its flexibility.

1. Edit Stage Names: You can easily edit the names of existing stages. For example, if the default is “First Interview,” you can click to edit the stage and rename it to something more specific like “Phone Call.” Always save your changes.
2. Add or Remove Stages: You have the ability to add new stages or remove existing ones to perfectly match your company’s specific hiring workflow and needs. This ensures your Odoo setup reflects your actual process.

Moving Applicants Between Stages

As a candidate progresses, you will update their status by moving them to the next relevant stage. For example, after evaluating a CV, you would move the candidate from “CV Diterima” to “CV Dievaluasi.” This is often done via drag-and-drop in a Kanban view or by changing the status in the application record.

Step 7: Handling Candidate Rejections Professionally in Odoo 18

Not all candidates will proceed through every stage. Managing rejections is an important and sensitive part of any Odoo 18 Recruitment Process.

The Rejection Process

If a candidate is not suitable for the position at any stage, you can mark their application as rejected.

1. Select Reject Option: Within the candidate’s application, click the “Reject” or similar option.

Providing Rejection Reasons for a Better Candidate Experience

Odoo allows you to provide a reason for the rejection, which can be useful for internal tracking and, if communicated, for candidate feedback.

1. Choose or Create a Reason: You can select a reason from a predefined list or create a new one. For example, a reason might be “High Salary Expectations.”
2. Configure Rejection Reasons: To manage these reasons, you can go into the module’s configuration settings and find “Rejection Reasons” or “Alasan Penolakan.” Here, you can add new reasons, edit existing ones, or delete those no longer needed.
3. Finalize Rejection: After selecting the reason, confirm the rejection. The application will then be marked accordingly.

Streamlining Your Hiring with Odoo 18

By following these steps, you can effectively manage your entire Odoo 18 Recruitment Process, from creating attractive job postings and configuring detailed vacancy information to efficiently tracking applicants through customizable hiring stages and handling rejections professionally. Odoo 18 provides a robust platform to enhance your company’s talent acquisition strategy.

We encourage you to explore these features further and tailor them to your unique business needs. For more detailed information on Odoo 18 functionalities, you can always refer to the official Odoo Documentation.